Bring onboarding, training, and institutional knowledge into one digital experience.
For companies, we build custom training videos, knowledge assistants, assessments, and learning portals — from required onboarding to solutions built for the work each department actually does.
WHERE THINGS STAND
The core challenges companies face
Before the solution, the four situations companies describe to us most often.
Onboarding depends on people
How fast a new hire settles in depends on who had time that week, and the same things get explained from scratch every time.
The outcome differs team to team.
Procedure knowledge is scattered
Handbooks, decks and emails live in different places, so people ask a colleague instead of finding the current version.
The same questions reach the same people.
Training falls out of date
When a procedure changes, the training content doesn't change at the same speed, and the old version stays in circulation.
The update chain breaks.
Learning isn't measurable
You know the training was completed, but not whether the critical procedure was actually understood.
Assumption instead of evidence.
SOLUTION MODULES
Four modules, one institutional document.
The four scenes below were all produced from a single section of the same operations manual. Each module works this way with your own document.
Source documentOperations Manual 04 · Emergency procedures · p.12
01 / AI Assistant
Policy, procedure and product knowledge assistants
An employee's question is matched to the relevant section of the institutional document. The procedure the answer came from stays visible.
Matched section
After evacuation, all personnel must proceed to the designated assembly point.
Employee question
Where do I go after evacuating?
Cited answer
Once outside, everyone gathers at the assembly point marked on the floor plan at the building entrance.
02 / Video Production
Corporate training and briefing video production
The same section runs through a production line: script, scene plan, voiceover and edit. When the procedure changes, the video is produced again.
- Document
- Script
- Scene plan
- Voiceover
- Edit
Script
In the event of an alarm, leave the building by the nearest marked emergency exit. After evacuation, attendance is taken at the assembly point.
Scene plan
- 01Alarm
- 02Exit
- 03Stairs
- 04Assembly
Voiceover · EN
03 / Assessment
Quizzes and assessment
The question comes out of the content: the critical point in the procedure is detected first, then the question and options are written from it.
Detected in the content
The assembly point after evacuation is mandatory.
Generated question
Where does personnel gather after evacuation?
- Anywhere in the car park
- At the designated assembly point
- On their own floor
Feedback
Correct. The assembly point is marked on the floor plan at the building entrance — Operations Manual 04 · p.12
04 / Platform
A learning portal built for your company
The assistant, the video and the assessment aren't disconnected tools — they come together in one portal built for your company.
Converge into one portal
- AI assistant
- Video
- Quiz
Operations · Safety
Custom portal
- Training
- Videos
- Assessment
- Assistant
- Emergency proceduresVideo · 00:48
- Evacuation assessment5 questions · Required
- Operations Manual 04Version 4.2
- Procedure assistantTied to the manual
EXAMPLE FLOW
A new employee, their first week.
The modules don't stand apart — they feed each other in a single flow. This is what someone in their first week sees.
New employee · Week 1
Asks the assistant what's on their mind
Instead of reading the manual end to end, they ask — and the answer shows which section it came from.
What do I do when the alarm goes off?
Leave the building by the nearest marked emergency exit and do not use the lifts.
Operations Manual 04 · p.12Watches the required training video
A short video produced from the same section walks through the procedure scene by scene.
Emergency proceduresScene 4 · Assembly
00:48Completes the assessment
Because the questions come from the procedure they just watched, the assessment reads as a continuation of the training.
Where does personnel gather after evacuation?
At the designated assembly point
Correct answer
Completion is recorded in the portal
Which required training is done and which sections are still open sit on one screen.
- Emergency procedure videoCompleted
- Evacuation assessmentCompleted
- Product training · Module 1Up next
The same record appears in the team lead's view.
NOT ONLY ONBOARDING
Beyond required training: a solution built per department.
Company-wide required training is the smaller half of the work. The real return shows up in training built around what each department does daily, and in assistants that run on that team's own knowledge.
Company-wide
The shared layer everyone takes
- Onboarding
- Emergency and safety
- Company policies
This layer is built once, reaches everyone the same way, and completion is recorded.
SOLUTIONS BUILT FOR A DEPARTMENT
Sales
Explains the product all day, prepares quotes, has to answer a customer on the spot.
Training we build
Product training and release briefings; instead of rebuilding a deck each release, the content is updated.
Department assistant
An assistant running on product features, package scope and sales documents.
"Which modules are included in the enterprise package?"
Source: Product catalogue · Release notes
Operations and field
Has to work to procedure, and needs the information on site rather than at a desk.
Training we build
Short video training on equipment use and safety procedures; reproduced whenever the procedure changes.
Department assistant
An assistant on the operations manual and maintenance instructions, usable from a phone.
"Which checks are required before maintenance?"
Source: Operations Manual · Maintenance instructions
Customer support
Has to answer accurately and quickly, and run the right process while doing it.
Training we build
Training on frequent cases and their resolution steps; the content grows as new case types appear.
Department assistant
An assistant on process documents and resolution records that answers with its source.
"How many working days does a return take to complete?"
Source: Support processes · Returns policy
Finance and admin
Most approval, limit and process questions land on the same few people.
Training we build
Short training that walks through spending, approval and reporting processes step by step.
Department assistant
An assistant on procedures and limit tables that shows where each rule comes from.
"At what limit does a spending approval go to a manager?"
Source: Spending procedure · Approval matrix
The set of departments isn't fixed: which teams get their own training and assistant is decided together, around your structure and priorities.
Institutional memory
Training built for the team today is the training for whoever joins it next.
Department training, assistants and short assessments are produced once and kept. The time it takes a new joiner to learn the job is then covered by content that already exists, rather than by a senior colleague's calendar.
01
Knowledge is captured once
What the people who know the work carry is recorded as video, an assistant and a short assessment.
02
The next joiner learns from it
Someone joining the department works through the same training and assistant instead of waiting to be walked through the job.
03
Learning is measured
Short quizzes make it visible what landed and which topic needs another pass.
↺ The loop closesEvery new question and every procedure change grows the same content, so it gets updated rather than taught one to one all over again.
STRUCTURE AND SCALE
Starts as a small pilot, grows across the company.
The solution is set up around your own structure: which content each role can reach, and how usage grows, are defined from the start.
Rollout
Pilot
Start with a single team and a single document set.
Department
The working setup expands to all of that department's content.
Company-wide
The same structure moves to other departments and new document sets.
Content access
Which role sees which content set is configured around your own role structure.
| Content sets | Onboarding | Operations | Product training |
|---|---|---|---|
| New employee | Open | Open | Closed |
| Field team | Closed | Open | Open |
| Team lead | Open | Open | Open |
Access rules and content sets are defined together with your team during setup.
Let's start digitalizing your internal training.
Request a demo for a starting plan tailored to your company.